There is no on-site registration. You must register and pay online in order to attend Campfire Tails.
Registrations cannot be transferred. Only registered individuals can attend Campfire Tails. We will not admit another person in your place. If you decide not to go, you can get a refund before the refund deadline.
We are limiting this year’s event to 230 attendees.
All times are Pacific Daylight Time/UTC-0700.
For liability and insurance reasons, you must be 18 years of age to attend Campfire Tails. Specifically, you may only attend Campfire Tails 2018 if you were born on or before August 2nd, 2000.
You must provide complete and accurate information when registering to attend Campfire Tails, specifically including your full legal name, birthdate, telephone number, and emergency contact information.
Supplying false, misleading, or incomplete information during registration may result in the cancellation of your registration.
Furthermore, by creating an account, signing up, or completing the registration process, you warrant that the information you are providing is your own.
Our capacity is limited, and we have no interest in seeing it wasted on those who do not care enough to complete registration themselves.
At check-in, you must show one of the following forms of government-issued photo identification:
It is your responsibility to have ID prior to registering for Campfire Tails. If you cannot show an accepted form of ID during check-in, you will be denied entry to the event, and your registration will be forfeit.
If you change your name after registering, you will need to bring proof of the change with you to check-in.
All registrations must be completed and paid for online using PayPal. If can’t do this yourself, you may have another person pay for your registration and repay them privately.
Please register only if you’re sure you’re going. Of course, sometimes life gets in the way, so we do offer refunds if requested before the refund deadline.
Refunds must be requested online, through the registration system.
You cannot give your registration to someone else. If your registration is refunded or cancelled for any reason, your spot will go back to the registration pool.
Refunds will be sent via PayPal only, and will not exceed the amount actually paid. Credits for volunteering are a discount, not an amount owed to you.
Patron and Sponsor upgrades will not be refunded after 5:59 AM, July 16th, because we’ve already ordered your gifts. You can get the basic attendance amount refunded, and you’ll receive your gifts by mail after you confirm it’s OK to ship them to you.
The final deadline for requesting a refund is 5:59 A.M. on Monday, July 30th.
There are two parts to registration:
If you want to attend Campfire Tails:
The first registration group (Group A) opens for sign-ups at 6:00 AM on Monday, May 7th and closes at 5:59 AM on Monday, May 14th.
There is a new registration group every week, with the last group (Group L) sign-ups closing at 5:59 AM on Monday, July 30th.
At the beginning of each week (Monday at 6:00 AM):
Each group is processed in order. (Group B won’t get any spots until everyone in group A has or had the opportunity to register, and so forth.)
The way spots are allocated to a group in the queue depends on whether there are enough spots for everyone remaining in that group:
When there are enough spots available for everyone in a group:
We enable registration for everyone remaining in that group, who will have 1 week (until Monday at 5:59 AM) to complete their registration.
When this happens, there will not be any option of assigning a +1 spot, because everyone it could be assigned to already has or had a chance to register.
If you miss this deadline, but still want to go, you will need to sign up again as part of a different registration group.
When there aren’t enough spots for everyone in a group:
Spots are allocated by twos to the first members of the group (as many as we can), and we enable registration for those individuals.
If you were allocated two spots per the registration queue:
You have until 5:59 AM the following Monday to complete and pay for your registration.
If you miss this deadline, but still want to go, you will need to sign up again as part of a different (later) registration group. Note that it will NOT be possible for someone in the registration group you were removed from to assign you a +1 spot. To do so, they would need to drop from the queue and sign up again, as part of the same new registration group as you.
After paying for your registration, you may assign the second spot, the “+1 spot”, to someone else who:
Is in the same registration group as you.
Doesn’t already have a spot.
This spot (and the ability to assign it) expires at 5:59 AM on Monday.
If you are assigned a +1 spot by someone else:
Registration is enabled for you for the remainder of the week.
You have until the same deadline to complete your own registration as the person who assigned the spot to you (Monday at 5:59 AM).
If you miss this deadline, you will go back to where you were in the registration queue.
If you register as someone else’s +1, you will not be able to assign a +1.
We reserve spots for:
People with registration credits, such as a volunteer credit earned the previous year.
People who are assigned an “extra reserved spot” by someone who earned a volunteer credit by working in the kitchen the previous year.
(Note: This is not the same as a “+1 spot.”)
You will be notified by private message on the forum.
When you sign in to the registration system:
Instead of having the option to join a registration group, you’ll have the option to complete and pay for your registration right away.
After you complete and pay for your registration, you’ll have the option to join whatever registration group is open at the time.
You may exercise this option immediately, use it during a future registration group’s sign-up period, or ignore it entirely. However, you may only exercise this option once.
(Note: This is only possible if you register using a reserved spot.)
By joining a registration group, you gain the opportunity to assign a +1 spot to someone else in that group. (Maybe.)
When there aren’t enough spots for everyone in the group you joined:
If and when you would be allocated two spots (if you weren’t already registered), you’ll be allocated one spot instead, and be able to assign this spot (as a +1 spot) to somebody else who is in the group (and who wound up further back in the queue than you).
When there are enough spots for everyone in the group you joined:
You won’t get the opportunity to assign a +1 spot, but that won’t matter because anyone you could have given it to got a chance to register anyway.
(If this happens, your option to join a registration group is still spent, even though you didn’t get to do anything as a result of it.)
In the situation where we don’t have enough spots for everyone, someone’s likelihood of getting to go increases with the number of people who’d give them a +1 spot if they need it.
Without this option, friends of people with reserved spots would be at a disadvantage—they’d effectively be on their own instead of whoever gets spots being able to +1 to the other.
Your spot will be released to the pool.
If you still want to go, you’ll have the option to join whatever registration group is open at the time, the same as if you didn’t have a reserved spot.
(Any credits towards your registration will still be there.)